WSoS Mobile App and Desktop App support

About the Apps

Both the Mobile App and the Desktop App feature a user-friendly and dynamic interface that provides students, postdocs as well as Heads of Research Groups with important academic information, and enables them to perform obligatory academic and administrative tasks with ease.

Requirements

Mobile App

WSoS / WIS status:

MSc student; or PhD student; or Postdoc; or Head of Research Group.

Israeli mobile #:

The number must be stored in the WSoS and the HR databases.

Operating system:

iOS 10.0 or above; or Android 6.0 or above.

Internet:

Active connection.

Off campus use:

Anywhere. No special arrangements are needed.

Israeli ID # (Israelis), or
Passport # (foreigners)

For authentication purposes the number must be stored in the HR databases.

Desktop App

WSoS / WIS status:

MSc student; or PhD student; or Postdoc; or Head of Research Group.

Browser:

Chrome; Firefox; Safari; Explorer.

Authentication:

WIS user ID and password.

Internet:

Active connection.

Off campus use:

Only with active VPN account (RSA token).

Installation (mobile)

Where is the App available?

At Google Play (Android), or at Apple App Store.

What is the name of the App?

Weizmann School of Science.

How much does it cost?

It's free.

Login (mobile)

Login is possible only for Heads of Research Groups and for WSoS students and postdocs.

Step 1:

Open the app and type in your ID number (Israelis), or your passport number. If your passport number contains characters then you need to type them in as well.

Step 2:

Type in the 8-digit code that you should receive by text message upon completing step 1.

Step 3:

You may decide to set a biometric feature as your login default method.

First time login requires your ID number (or your passport number). Once your ID is authenticated by the system, an 8-digit code is sent to your personal cellphone. In order to avoid logging in each time, you may add the option to open the app by the biometric supported protocol on your mobile device (finger print or face id). It is possible to set a biometric attribute as a default authentication method at anytime

Troubleshooting: Students and postdocs

Wrong ID or passport number
If the system fails to authenticate your ID or passport number then please contact your WSoS HR coordinator to ensure that the correct number is stored in the WSoS and the HR systems. Remember that if your passport number contains characters then you need to type them in as well.

Wrong cellphone number
If at first login the system authenticated your ID or passport number but did not send you any code then please contact your WSoS HR coordinator to ensure that the correct Israeli cellphone number is stored in the WSoS and the HR systems.

Login from abroad
Before going abroad you may want to change the login method to biometric. Especially if you plan to change your Israeli SIM to a local SIM.

Troubleshooting: Heads of Research Groups

Wrong ID or passport number
If the system fails to authenticate your ID or passport number then please contact your departmental administrator to ensure that the correct number is stored in the HR systems. Remember that if your passport number contains characters then you need to type them in as well.

Wrong cellphone number
If at first login the system authenticated your ID or passport number but did not send you any code then please contact your departmental administrato to ensure that the correct Israeli cellphone number is stored in the WSoS and the HR systems.

Login from abroad
Before going abroad you may want to change the login method to biometric. Especially if you plan to change your Israeli SIM to a local SIM.

Login (desktop)

Logging to the WSoS desktop App is possible only if you are connected to the WIS network via VPN (see more details below).

Step 1

STUDENTS AND POSTDOCS

You may connect to the App via this link or via the FACULTY MEMBERS link on the WSoS website.

HEADS OF RESEARCH GROUPS

You may connect to the App via this link or via the FACULTY MEMBERS link on the WSoS website.

Step 2

Type in your WIS username and password

Remote access: How to install F5 client VPN

In order to connect to the WIS network from home and have access to internal WIS services as if you are sitting on campus, you must install a VPN client on your laptop/desktop, and your student profile in the WIS directory must have your mobile phone number registered so you can receive SMS messages for strong authentication using the VPN client. You may use the relevant guide below in order to install F5 Client VPN on your computer.

WINDOWS 7

WINDOWS 10

MACINTOSH

Troubleshooting

Login problems

Students and postdocs

If the system fails to authenticate your ID or passport number, or if the system authenticated your ID or passport number but did not send you any code, then contact your WSoS HR coorindator to ensure that the proper passport number and cellphone number are properly stored at the WSoS and HR databases.

Wrong passport number:

Please ontact your HR Coordinator at the WSoS.
Remember that if your passport number contains characters then you need to type them in as well.

Wrong cellphone number:

Please contact your HR Coordinator at the WSoS.

Other technical problems:

Please contact WSoS IT Operations: EMAIL; 08-952-6713/3034

Heads of Research Groups

If the system fails to authenticate your ID or passport number, or if the system authenticated your ID or passport number but did not send you any code, then contact your departmental administratior to ensure that the proper ID or passport number (internationals) and cellphone number are properly stored at the HR databases.

Wrong passport number:

Please ontact your departmental administrator.
Remember that if your passport number contains characters then you need to type them in as well.

Wrong cellphone number:

Please contact your departmental administrator.

Other technical problems:

Please contact IT Operations: EMAIL; 08-952-9100

Data problems

Students and postdocs

If you suspect that the application is showing wrong information then please send an EMAIL to the relevant WSoS staff (as indicated below) and specify the nature of the apparent problem:

Courses, grades, CP's:

WSoS Coordinator of Courses.

General academic data:

Your WSoS Faculty Coordinator.

Travel budget:

WSoS Head of Finance.

Monthly fellowship:

Your WSoS HR Coordinator.

Data problems

Heads of Research Groups

If you suspect that the application is showing wrong information then please send an EMAIL to the relevant WSoS staff (as indicated below) and specify the nature of the apparent problem:

Courses, grades, CP's:

WSoS Coordinator of Courses.

General academic data:

Your WSoS Faculty Coordinator.

WSoS support

WSoS Head of Finance.

Apps features (students and postdocs]

WSoS information	Mobile	Desktop	Description
Feed:	+	+	General announcements and personal notifications.
WSoS Profile (personal):	+	+	View your contact details that are available to the WSoS (including emergency contacts).
WSoS Profile (academic):	+	+	View your academic affiliations and contacts.
WSoS Profile (financial):	+	+	View number and balance of your travel budget number, and retrieve fellowship slips
WSoS Contacts	+	+	Find staff associated with your studies and research.
Academic calendar	+	+	View current year's and next year's academic calendar.
WSoS regulations:	+	Link	Find and read WSoS regulations in various categories.

WSoS services	Mobile	Desktop	Description
Courses:	+	+	Find, view details, register, un-register, submit feedback.
CPs and grades:	+	+	View cumulative vs. required CPs, GPA, view grades.
Absence:	+	+	Absence data by type or date. Report an absence.
Research (1):	+	+	View deadlines, submission and approval dates.
Research (2):	+	+	Ask for extensions. Update defense dates.
Research (3):	-	+	Upload progress reports and theses. View the files.
Research (4):	+	+	Select MSc rotations and MSc research group.
TA reporting:	-	+	Submit monthly hour-report. View previous reports.
Calls:	-	+	Respond to calls for applications relevant to you.
Course material:	-	+	Access and view online course material.

WIS information	Mobile	Desktop	Description
Directory:	+	Link	WIS phone and email directory.
Cafeterias:	+	Link	About campus cafeterias: Locations, hours, menus.
Library services:	Link	Link	Direct link to this service.
Integrated calendar:	Link	Link	Keep yourself updated about all events on campus.
Campus map:	+	Link	Locate buildings and navigate around campus with turn by turn walking directions.

App functions	Mobile	Desktop	Description
Logout:	+	-	You may logout in a controlled manner.
Default screen:	+	-	You may choose to have the app open with feed or main menu by default.
Push notifications:	+	-	You may switch them off.
Biometric attributes:	+	+	You may switch them off for authentication

Planned additions (in the near future)

WSoS Services	Mobile	Desktop	Description
TA reporting:	+	exists	Submit monthly hour-report. View previous reports.
Documents:	+	+	Download official transcripts and other certificates.
Calls Information	+	+	View a list of all regular calls and information about them.

Apps features (Heads of Research Groups)

Notes:

Data Protection Act
The Data Protection Act restricts the scope of information and that can be retrieved and tasks that can be performed on this App. For instance, the mobile App can present only part of the comprehensive set of data on your current and past students and postdocs that is available to you on the desktop App.

Towards stage TWO
At this stage, several of the WSoS online services (e.g. Evaluation of reports & theses), are still in their "old" format and form. In the coming months, they too will undergo a significant transformation and upgrading to the new format and design.

Features	Mobile	Desktop	Description
Feed:	+	+	Receive general WSoS announcements as well as administrative and academic notifications.
My group (Current) details	very limited	full	View a list of your current students and postdocs with administrative information about them (including: Status, tart date, WSoS support of their fellowship, co-advisor, examiners and more).
My group (Former) details	+	+	View a list of your past students and postdocs plus information on the start and end dates of their studies (former students) or training (former postdocs), as well as ceremony year and thesis title (former students), and more.
MY group progress reports and theses	+	+	View the dates that are associated with the progress reports and theses (i.e. deadline, extension, submission, defense and approval) of your current students; Ask for extensions.
MY group Rotaion Evaluation	--	+
MY group credit points	very limited	full	View summary of credit points gained and courses taken by each of your current students (at the desktop App this information available under the feature My Group Current"
My group absence	very limited	full	View your group members reported days of absence by categories and by dates.
Teaching (1) current courses	+	+	View the list of courses you teach in the current academic year. For each course: View its relevant information - such as number of credit points, semester, day, time, location, date of first session, number of students enrolled, type of evaluation; Access to the web course page; and view of the feedback submitted by the participants.
Teaching (2) past 3 years	+	+	View the list of courses you have taught in the past three years. For each course: View the course grade average; the number of students who received grades; and the number of participants who submitted feedback on the course; access to the web course page; and view the feedback submitted by the participants.
Teaching (3) grades	--	+	Submit grades
Teaching (4) new course preparation	--	Link to the "old" interface > stage B	Verify or change the relevant information concerning the course(s) you are assigned to teach next.
Teaching (5) online materials	--	Link to the "old" interface > stage B	Upload and view online course materials.
Hour reporting	--	+	Report on tutorial teaching and grading (not on lectures).
WSoS Contacts	+	+	Find contact details of WSoS coordinators, administration and leadership.
Academic calendar	+	+	View current year's and next year's academic calendar.
WSoS regulations	+	Link to a dedicated website	Find and read WSoS regulations in various categories.
Evaluation of progress reports and theses	--	Link to the "old" interface. > stage B	Evaluate progress reports and theses as advisor, examiner of reviewer.
Admission Committees	--	Link to the "old" interface > stage B	Submit your evaluation of candidates.
Calls	--	Link to the "old" interface > stage B	Respond to calls for applications relevant to your students.
Information re. potential students	--	Link to the "old" interface > stage B	View information on potential rotation students; MSc students; and PhD applicants.
Ads re. available positions	--	Link to the "old" interface > stage B	Upload ads regarding available positions in your group for potential rotation students, MSc students, PhD students, and postdocs).

Campus information	Mobile	Desktop	Description
Directory:	+	Link	WIS phone and email directory.
Cafeterias:	+	Link	About campus cafeterias: Locations, hours, menus.
Library services:	Link	Link	Direct link to this service.
WIS Emergency	+	Link
Integrated calendar:	Link	Link	Keep yourself updated about all events on campus.
Campus map:	Link	Link	Locate buildings and navigate around campus with turn by turn walking directions.

App functions	Mobile	Desktop	Description
Logout:	+	-	You may logout in a controlled manner.
Default screen:	+	-	You may choose to have the app open with feed or main menu by default.
Push notifications:	+	-	You may switch them off.
Biometric attributes:	+	+	You may switch them off for authentication

Credits

Development, implementation and coordination

Applications Branch of the WIS Information Systems Division

Graphic Design

YIT

Specifications and configuration

Weizmann School of Science